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Executive Assistant to the Vice-Chancellor Chancellery

ABOUT ULAB

The University of Liberal Arts Bangladesh is a government-approved non-profit, private university devoted to developing young minds to their fullest potential through the free and creative pursuit of knowledge. ULAB provides an excellent working environment and competitive remuneration.

ULAB is an equal opportunity employer. Female applicants are strongly encouraged to apply.

JOB CONTEXT

The Executive Assistant to the Vice Chancellor will provide a broad range of secretarial services in a professional, effective and punctual manner. The position demands a high level of integrity and maintenance of utmost confidentiality. As the senior most administrative staff in the Vice Chancellor’s office (named the Chancellery), s/he will be responsible for keeping the Chancellery’s facilities in top working order, clean and secure. S/he will act as a gate-keeper to Vice Chancellor.

REPORTING

The incumbent will report directly to the Vice Chancellor 

MAJOR JOB RESPONSIBILITIES

  • Perform a wide variety of complex, responsible, and confidential administrative and secretarial duties
  • Manage the VC’s calendar planning appointments, board meetings, conferences, etc.
  • Arranging meetings and short events for the department
  • Maintaining electronic and paper records ensuring information is organized and easily accessible
  • Analyze and prepare draft reports and documentation
  • Serve as the point person for external institutions and individuals who need to contact the VC and also handle all the guests at chancellery floor with professionalism
  • Provide follow up to assignments given to faculty and/or admin staff by the Vice Chancellor and provide status reports to the Vice Chancellor
  • Coordinating and planning for office services such as accommodation, relocation, maintenance, supplies, forms, and so on
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
  • Make travel arrangements
  • Handling and prioritizing all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Involved in strategic marketing activities through administration and team
  • Assist in designing of brochures and greeting cards etc
  • Idea generations for making promotional materials

EMPLOYMENT STATUS

Full-time

QUALIFICATIONS

  1. EDUCATION

Graduate from any discipline from any reputed institution.

  1. EXPERIENCE
  1. Should have at least 4 years of relevant experience. This bar may be relaxed for the exceptional candidates
  2. Experience in a top-level secretarial position will be preferred
  1. OTHER REQUIREMENTS
  1. Excellent interpersonal, communication, and presentation skills in both English and Bangla
  2. Emailing, Google Search, and report preparation skills
  3. Ability to work independently and take initiative
  4. Ability to multi-task
  5. Proficiency in Microsoft Office Apps and Google G-Suite

JOB LOCATION

Dhaka

SALARY

Negotiable

COMPENSATION & OTHER BENEFITS

  1. Provident fund and gratuity
  2. Twice a year festival bonus
  3. Mobile data allowance

APPLICATION PROCEDURE

Please apply through the following link:

https://forms.gle/wK1aTWLpN2X98u9r5

 

Only short-listed candidates will be called for an interview.

Application deadline: 13 Sep 2022